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Comprehensive guide to choosing the best printer for your business
In a professional world where efficiency and productivity are paramount, having the right printer can make a big difference. Companies therefore need to consider a number of criteria when choosing the printer that best suits their needs. This detailed guide will explore the various selection criteria and provide a comparison of popular models on the market.
Printer selection criteria
Printer type
There are three main types of printer: inkjet, laser and matrix.
- Inkjet: Ideal for color printing, these printers are often used for graphics-intensive printing. Examples: brochures, photos.
- Laser: Excellent for fast, high-volume printing, laser printers are less expensive to run over the long term. Examples: text documents, reports.
- Matrix: Less common today, they are nevertheless used in specific environments, such as accounting, because of their ability to print on multi-copy forms.
Print speed
Printing speed is measured in pages per minute (ppm). For a company, it’s essential to have a printer capable of handling the daily workload. For example, a 20 ppm printer may not be sufficient for a high-volume business.
Operating costs
Operating costs include the price of ink or toner cartridges, as well as the cost of paper. Laser printers, although more expensive to buy, tend to offer lower long-term costs per page than inkjet printers.
Additional features
Options such as automatic duplex printing, scanning and copying can add value to the printer. Some printers are also equipped with Wi-Fi technology, facilitating printing from mobile devices.
Connectivity
Check the printer’s connectivity options: USB, Ethernet, Wi-Fi, even Bluetooth. Wireless connectivity is particularly valuable for today’s multi-device businesses.
Monthly print volume
Evaluate your printing volume requirements. Printer manufacturers often recommend a monthly volume that should not be exceeded. Choosing a printer capable of handling the required volume is crucial to avoid frequent breakdowns.
Conclusion
Choosing the best printer for your business is not a task to be taken lightly. By taking into account the criteria discussed above, including printer type, print speed, running costs and additional features, you can make an informed decision. Don’t forget that the model you choose must not only meet your immediate needs, but also be capable of evolving with your business over time.
